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Microform Scanning: The Only Way to Prove the Value of Going Digital

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The world of document management has been going digital for some time now but there are still skeptics among us. Here we'll take a look at why microform scanning really is the best solution.

In its time, microform were a highly useful form of document storage. During the Franco-Prussian war, the government sent pigeons with information to each other. These pigeons carried microform rather than paper to send highly confidential information. During World War II, letters to troops were stored onto microform to reduce the weight of the letters when they were sent on overseas. 

However, for all their usefulness in the past microform, including microfilm and microfiche, are becoming more and more obsolete. Since the introduction of the computer and the vast improvement of the internet, there has been a new document storage method in town...

5 Ways Going Digital is a Better Solution

Going digital with your microform offers a number of benefits that you just don't get with keeping your documents stored on microfiche.

  • Digital copies of your documents and files are more secure because they are protected from loss, theft and damage through filedigital microform management encryption, password protection and file backup.
  • You can view digital files on large range of devices so you don't need to purchase an expensive machine like a microfiche reader just to view your documents.
  • Digital documents can also be accessed through a simple text search (once the scanned images have been OCR processed) unlike microfiche and microfilm which have to be loaded into the viewing machine before the information can be searched for manually.
  • Once you have got your microform scanned, you may also find that your scanned images give you a better quality of your information than the original did.
  • Often information stored on microform needs to be shared or sent to other people. This can be incredibly difficult when the only copy of the document you have is stored on microform. With digital documents it is quick and easy to share them via email, shared network or online cloud platform.

Pearl Scan's Microfiche and Microfilm Scanning Service

Have you been convinced yet? Not quite? Well let me tell you about Pearl Scan's Microfiche and Microfilm Scanning Services.

Here at Pearl Scan, we offer fully bespoke and complete microfiche and microfilm scanning services. We handle the entire process from collection of your microform right down to delivery of your digital documents and disposal or return of the hard copies. We also provide OCR scanning and conversion services as well as document management software should you need it. By scanning your microform with Pearl Scan, you can reap all of the benefits above and so much more.

As the title of this article suggests, the only way to prove the value of going digital is to try it out for yourself. For a free, no obligation quote for your scanning project or for more information on how you can benefit from having your microfilm or microfiche scanned, get in touch today and speak to a member of our friendly and experienced team.

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Document Scanning by Pearl Scan


The Scan-do Peopletm

For more information feel free to give us a call: 
Nationwide: 0845 22 55 923         London: 0207 183 1885
Manchester: 0161 832 7991         Birmingham: 0121 285 1900

New Microform Scanner Brings High Quality & Quick Turnaround

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Banner flexscanAn investment has been made in the microfiche department at Pearl Scan. The new microform machine is set to transform our microfiche and microfilm scanning services by offering excellent quality scans with a quicker project turnaround.

Microfiche Scanning

The new scanner can scan microfiche at speeds of up to 200ppm and up to 600ppm when autoloader is deployed. All standard fichemicrofiche formats formats can be scanned as well as custom sizes up to 5x8 inches.

Microfilm Scanning

16mm microfilm rolls can be scanned at speeds of up to 400ppm. The new scanner also has "ribbon scanning software for guaranteed image capture and detection."

With this new state of the art machine, you won't need to compromise between having excellent quality scans or getting your digitised documents back in a quick turnaround. This machine can bring you both benefits.

Other benefits

Microfiche scanning and microfilm scanning also bring a wide range of other benefits too which can be enhanced with the upgrade of our scanner;

  • Cost savings - No more hefty microfiche storage costs. No more costs from buying microfiche machines.
  • Time savings - Once your microfiche have been digitised and OCR processed, you will be able to search for them on your computer, laptop or tablet using a simple text search rather than having to search through boxes of microfiche and then loading them into the viewing machine to find the information you need.
  • Space savings - Digital documents only take up virtual space on your hard drive, shared network or online cloud platform which frees up all of that space you used to use for microform storage and storing the microfiche machine.
  • Future proofing - Microform is a dying form of document storage so to move forward with your document management, you must digitise.

Here at Pearl Scan, we offer an attractive, bespoke microfilm and microfiche scanning services offering high quality scans with a quick turnaround. Our service is available to companies and organisations from a range of industries wishing to reap cost saving, space saving and time saving benefits and so much more. For more information about our new scanner or about the microfiche and microfilm scanning services we offer here at Pearl Scan, get in touch today. If you would like to receive a free, no obligation quote for your scanning project, complete our online form by following the relevant links below.

If you're interested in reading more related articles, check these out-
Why Hold Off On Digitising Your Microfiche? Now is the Time to Scan!
Microfilm Scanning for Local Communities
Microfiche Scanning Benefits Local Councils

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Document Scanning by Pearl Scan


The Scan-do Peopletm

For more information feel free to give us a call: 
Nationwide: 0845 22 55 923         London: 0207 183 1885
Manchester: 0161 832 7991         Birmingham: 0121 285 1900

Don't Take The Risk! Scan Your Insurance Policies Today

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If you're in the insurance business, why take a risk with your files? Scan microfiche and boost your profits in the process

Those who work in insurance deal with people who want to protect their lives against risks everyday but when it comes to the documents and files they store on microfiche, many continue to leave them open to loss, theft and damage. Document storage solutions are often overlooked but can be vitally important for the safety of the information your microfiche contain.

Change Your Microfiche Storage Method Today

Storing microfiche in boxes, whether on your own premises or in off-site storage facilities, can damage the documents stored on them beyond repair. Microfiche storage used to be the most effective way of storing large numbers of documents but that method is now outdated and there's a new leader in town...microfiche scanning and electronic document management. By having your microfiche scanned, you can benefit from better document security as well as cost savings and space savings.

theft of documentsHow Do I Know My Documents Will Be Safe?

Storing the documents previously contained on microfiche in a digital document management system offers peace of mind in a number of ways;

  • You can have your digital files encrypted
  • They can also be password protected
  • Files can be backed up to avoid loss

Despite claims, storing files electronically is still by far the safest way to store important information. As long as you take the necessary steps for document safety, your documents will be as safe as houses.

Pearl Scan's Microfiche Scanning Service

Here at Pearl Scan, we specialise in microfiche scanning and document scanning, offering bespoke scanning services for companies wanting peace of mind for their files stored on microfiche. We have completed projects for companies and organisations in a range of sectors including legal, healthcare (NHS) and education among others. Outsourcing microfiche scanning services to Pearl Scan will bring your company cost savings, space savings and document security as well as making files retrieval, editing and sharing much more efficient.

Your insurance documents can be scanned and fully indexed with OCR processing applied to ensure they can be found in your digital document management system through a simple search.

If you would like some more information on the microfiche scanning service we offer, feel free to browse our website and blogs or get in touch today for a free, no obligation quote for your microfiche scanning project.

Request a Quote  |   Contact Us   |    This email address is being protected from spambots. You need JavaScript enabled to view it.

Document Scanning by Pearl Scan


The Scan-do Peopletm

For more information feel free to give us a call: 
Nationwide: 0845 22 55 923         London: 0207 183 1885
Manchester: 0161 832 7991         Birmingham: 0121 285 1900

Accreditations and Certifications

Accreditations and certifications

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Why choose us

  • Experience >

    We have over a decade of experience providing scanning services for some of the most reputable companies in the UK including blue chip companies and organisations as well as small businesses and private individuals. Some of our past clients have included NHS, local government, Manchester Metropolitan University, The University of Manchester, Aviva, BBC, Sky, Metropolitan Police, Environment Agency and many more.
  • Scalability >

    We have the infrastructure to support small-to-large, quick-to-long term scanning projects and with a capacity to scan 10 million images per month. This scalability provides a great deal of flexibility with the services we offer meaning we can tailor all of our services to suit the needs of each client and we will always try our best to accommodate any request.
  • Audited >

    We are backed up by external quality and security audits. Our operations have been audited and approved by many NHS, Local Authorities, Private blue chip companies and we pride ourselves on the high levels of quality and security we provide to each and every one of our clients.
  • Accreditations >

    We hold a number of ISO accreditations including ISO 9001 (Quality Management System), ISO 27001 (Information Management System) and EMS 14001 (Environment Management System) and Data Protection 1998. We are also a member of the Information and Records Management Society as well as being supporters of Investors in People and a member of The Skills Pledge.
  • Innovation >

    Our scanning bureau is fully equipped with state-of-the-art dedicated scanning hardware catering for a wide range of document types and sizes making us a one-stop service for your scanning and digital conversion cycle. We upgrade our scanners to keep in line with the latest scanning technology and ensure we are providing the best possible scanning service at all times.
  • Security >

    We operate from a custom built scanning bureau focussed on security, safety, confidentiality and scalability. The main building is monitored by Red Care security systems and has 24 hours internal and external CCTV. We are more than happy for you to come and visit our premises so we can show you how safe your documents are with us.
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