London: 0207 183 1885   |   Manchester: 0161 832 7991   |   Birmingham: 0121 285 1900   |    Nationwide: 0845 225 5923          

Document Management


Document Management Solutions 

document management servicesWe have offices in Manchester, London and Birmingham and offer our services across the UK, providing next day service for all areas. We excel in all aspects of document scanning, document management and data capture services and solutions. Whether you require documents scanned to disk or a more sophisticated document management software solution, we can help you find the right solution to fit your needs at a cost-effective price.

Our experienced staff understand that each client's needs are unique and we tailor your scanning or document management solution just for you. We have already helped thousands of organisations save financially as well as save space yearly by managing their documents digitally.

Cost Effective Document Scanning

Pearl Scan Solutions is one of the most cost-effective and efficient document scanning companies and outsourcing bureaus in the UK. We are here for any office in need of assistance with document scanning and electronic archiving. Whether you use your documents on a daily basis or they are just taking up space, we have the resources to handle any type of document, data capture and conversion project for either one-off projects or an on-going service. We also offer the best advice on how digitising files can help financially.

We offer everything from microfiche and microfilm scanning services through to complete electronic document management systems. We also offer a range of onsite services for completing the project within your office environment. We can offer help with any forms data capture projects, paperless office solutions plus a wide range of related web-based archiving and file hosting solutions.

Our purpose-built facilities allow us to offer a range of scanning services including: OCR scanning and OCR conversion, PDF searchable scanning, large format drawing scanning services as well as file storage or all kinds, plus dedicated document manager software such as our LazyWorks, LazyWeb and our Microsoft Sharepoint - ShareLive Systems.

Our Electronic Document Management and Scanning Service

Specialized Scan, Data Capture and Data Conversion Service

  • Scanning and Electronic Archiving services
  • Microfilm and Microfiche Scanning (35mm and 16mm rolls and slides)
  • OCR Scanning and Conversion to MS Word, MS Excel, MS Access, CSV, HTML, Searchable PDF
  • Drawing / Plan Scanning
  • PDF Scanning and Searchable PDF Conversion
  • Aperture Card Scanning
  • Survey and Questionnaire Form Scanning, Data Capture, Data entry and Extraction
  • CAD Conversion to DWG and DXF

Document Management Software

  • halogen document management softwareSmall Office in-house Scanning, Manager Systems and Paperless Office Solutions.
  • Online Document Handling System
  • Medium Sized (Departmental) Scanning and Document Management System
  • Halogen Search and Retrieval Document Handling Software.
  • Corporate Document Scanning and Document Handling Systems, Paperless Office Solutions.
  • Our Microsoft Sharepoint customised solutions known as ShareLive
  • Bespoke Workflow Document Management

What are the major advantages of archiving and having files scanned?

  • Retrieve any file or page instantly using a simple keyword search
  • Studies show admin staff use 30% of their time organising files, costing a third of their salary
  • Create more space in your office by getting rid of filing cabinets and storage cupboards
  • Help the environment by reducing costly paper flow in the office
  • Offers a guaranteed return on investment and is considered a saving rather than a cost
  • Already proven to give multiple long term benefits to steady, growing businesses

We carry out high profile document scanning and manager jobs throughout the UK collecting from all major cities: Document scanning Manchester, Document Management Manchester, London, Edinburgh, Cardiff, Birmingham, Newcastle, Liverpool, Cheshire, Leeds, Nottingham and Document Management UK. Our main offices are based in Manchester, Birmingham and London.

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Document Scanning by Pearl Scan

The Scan-do Peopletm

For more information feel free to give us a call: 
Nationwide: 0845 22 55 923         London: 0207 183 1885
Manchester: 0161 832 7991         Birmingham: 0121 285 1900


Accreditations and Certifications

Accreditations and certifications

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Why choose us

  • Experience >

    We have over a decade of experience providing scanning services for some of the most reputable companies in the UK including blue chip companies and organisations as well as small businesses and private individuals. Some of our past clients have included NHS, local government, Manchester Metropolitan University, The University of Manchester, Aviva, BBC, Sky, Metropolitan Police, Environment Agency and many more.
  • Scalability >

    We have the infrastructure to support small-to-large, quick-to-long term scanning projects and with a capacity to scan 10 million images per month. This scalability provides a great deal of flexibility with the services we offer meaning we can tailor all of our services to suit the needs of each client and we will always try our best to accommodate any request.
  • Audited >

    We are backed up by external quality and security audits. Our operations have been audited and approved by many NHS, Local Authorities, Private blue chip companies and we pride ourselves on the high levels of quality and security we provide to each and every one of our clients.
  • Accreditations >

    We hold a number of ISO accreditations including ISO 9001 (Quality Management System), ISO 27001 (Information Management System) and EMS 14001 (Environment Management System) and Data Protection 1998. We are also a member of the Information and Records Management Society as well as being supporters of Investors in People and a member of The Skills Pledge.
  • Innovation >

    Our scanning bureau is fully equipped with state-of-the-art dedicated scanning hardware catering for a wide range of document types and sizes making us a one-stop service for your scanning and digital conversion cycle. We upgrade our scanners to keep in line with the latest scanning technology and ensure we are providing the best possible scanning service at all times.
  • Security >

    We operate from a custom built scanning bureau focussed on security, safety, confidentiality and scalability. The main building is monitored by Red Care security systems and has 24 hours internal and external CCTV. We are more than happy for you to come and visit our premises so we can show you how safe your documents are with us.
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Pearl Scan Clients

Free Trial


We offer a free trial scanning service to our prospective clients to their required format as proof of concept.