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Microfilm Scanning for Local Communities

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microfilm-scanning
Microfilm scanning has been helping local (and not so local) communities to access their archives quicker and easier.

Last month, Norfolk Daily News announced that its back catalogue, which was previously stored on microfilm, has now been digitised. Unfortunately that's Norfolk, Nebraska so not quite so close to home but this move will make newspaper records dating from 1877 to 1955 available for local people to go along to the public library and do a quick search on their computer for the birth, death or marriage record they wish to see, rather than trawling through rolls of microfilm.

This revolution, albeit small, is exactly why we offer microfilm scanning services here at Pearl Scan. We know the importance of future-proofing documents and saving money for companies and organisations along the way. This story also shows how much easier it is to handle, store and view documents when you deal with them electronically after going digital.

While this particular news comes from across the pond, many organisation in the UK and across Europe have already seen the benefits and got their microfilm digitised. But why? What are these benefits?

Well, like many scanning services, microfilm scanning brings a range of great advantages.

efficiency1-300x300Increased Productivity

As mentioned in the Norfolk Daily News article, having their microfilm scanned has meant that the documents on them can be viewed much easier. This has improved productivity for researchers who can access the information they need at the click of a button, speeding up their working and research times.

While Norfolk Daily News only have access to their digitised back catalogue on one computer at the public library right now, it is possible to make your documents even more accessible. Scanned microfilm files can be hosted over a shared network or cloud platform such as Pearl Cloud giving more people access to the information all at once. The files can be encrypted and password protected for necessary security but essentially anyone with permission can view the files from anywhere, at any time.

cost-of-document-scanningMoney Saving

Not only will increased productivity result in more money being made, you can also save on storage costs with microfilm scanning. If your company stores a great deal of microfilm whether in an office on-site or in off-site storage, you could benefit greatly from microfilm scanning services. Your office space can be used for adding extra desks for extra staff or you can banish those extortionate storage costs for off-site premises.

microfilm-readerFuture-proofing

Microfilm is becoming increasingly obsolete. It was once the revolutionary new way to store documents in a compact way. However, this is no longer the case as it is much more space saving to store files on computers nowadays. The files are not constrained to one format either as they can be switched to different formats when needed. As a result, electronic document management is a much more future proof way of storing documents.

spaceSpace Saving

As I've already mentioned, microfilm scanning can free up space in your office or storage department which can be used for more productive things or just to provide a better and more free working environment for your staff. Boosting morale like this can be very important for the success of your company.

Those are just a few examples of the benefits you could reap from getting your microfilm scanned and digitised. If you would like to make your microfilm more accessible and reduce storage costs, get in touch for a free, no obligation quote. We offer microfilm scanning London, microfilm scanning Manchester, microfilm scanning Birmingham as well as microfilm scanning across the rest of the UK. For more information on microfilm scanning and the benefits it can bring to you and your company, check out our website and the microfilm category of our blog.

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Document Scanning by Pearl Scan


The Scan-do Peopletm

For more information feel free to give us a call: 
Nationwide: 0845 22 55 923         London: 0207 183 1885
Manchester: 0161 832 7991         Birmingham: 0121 285 1900

Microfiche Scanning Benefits Local Councils

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microfiche-conversion
Despite advances in technology, particularly among organisations, local councils continue to store past planning applications on microfiche. We think it's time councils moved forwards.

Scanning Your Microfiche – Planning Applications

Microfiche have been commercially used for storing documents since the 1920s because they were the most space saving solution for file storage. However, since the rise of the digital age, microfiche are no longer the best solution. So much so, microfiche and everything that comes with them are becoming obsolete.

As I have mentioned, local councils still store past planning applications on microfiche and they must convert those microfiche to digital files before it's too late. Storing planning application documents in hard copy form has always been a counterproductive process due to the time it would take to find the necessary document as well as the costs incurred for storing them all. Microfiche once offered a more compact storage solution but there's a new solution in town and it's saving companies considerable amounts of money...

Advantages of Microfiche Scanning Planning Applications

Scanning and digitising planning applications to be placed onto a digital document management system completely banishes storage costs but it also brings other advantages too.

  • Digital planning applications are easier to search, especially one they have been fully indexed. You will be able to find the documents through a simple text search for names, title or dates, among others.
  • The digital documents can be accessed from anywhere, at any time, especially if they are placed onto a cloud platform like Pearl Cloud.
  • The files can be shared with the necessary people whether through email or giving them access to the password protected files.
  • You can also put the digital copies on websites so the public or interested parties can view planning applications online.

Here at Pearl Scan, we understand the need for secure document storage for planning applications so we offer document encryption and password protection with our scanning services.

Many businesses and organisations are already seeing the benefits of microfiche scanning so why not jump on board and reap the rewards yourself. If you would like some more information on how you can hire our microfiche scanning services for scanning planning applications stored on microfiche, get in touch today. For a free, no obligation quote for you microfiche scanning project, complete the online 'request a quote' form by following the relevant links below.

Request a Quote  |   Contact Us   |    This email address is being protected from spambots. You need JavaScript enabled to view it.

Document Scanning by Pearl Scan


The Scan-do Peopletm

For more information feel free to give us a call: 
Nationwide: 0845 22 55 923         London: 0207 183 1885
Manchester: 0161 832 7991         Birmingham: 0121 285 1900

HR Records - Microfiche Scanning

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microfiche-machine
Are you and your company still storing HR records on microfiche? Do they clutter up your office? Does it take unnecessary time to find the microfiche you need? Pearl Scan has a solution.

Microfiche scanning offers an ideal solution for HR departments wishing to save time, money and office space. So what's it all about and how can you benefit?

HR Record Scanning

A number of HR departments still store past payroll information and customer details on microfiche which are stored in boxes. When someone needs the information contained on one of the microfiche, they must search through the box, find the fiche and set up the microfiche reader to view the documents it contains. There is a better way though. You can avoid all of that hassle by scanning old yet important HR microfiche. The digital copies can then be fully indexed and implemented into a digital document management system.

What are the benefits of scanning microfiche containing HR records?

Time Saving-

No more wasting time searching through files, with digital HR records, you can store and share all of your documents in one place and view them at the click of a button.

Easier Access-

With fully indexed digital documents, you can access them quickly and easily, freeing up time to do more important things. Also, depending on where they are stored, they can usually be access from anywhere, at any time which will improve the efficiency of your office massively. Added to this, digital documents can be shared with colleague and other necessary people through email or made available on a cloud platform so you eliminate the need to print out documents.

Free up Space-

If your HR department stores a great deal of microfiche in filing cabinets, folders and boxes throughout the office, microfiche scanning offers the chance to free up that space. Whether you use it for more important things, an office downsize or just to give employees more room to breathe, more space is always a good thing.

Cost Saving-

Microfiche scanning removes the need to print documents to share and store them so your HR department can save a great deal of money on paper and ink. You will also save money when the department runs more efficiently and gets more work done in a shorter space of time.

Safer Storage-

Microfiche scanning and digital document storage also offers a safer storage option to traditional hard copy storage. Your files can be encrypted and password protected meaning only the people you want or need to view the files will be able to access them.

More reasons to scan your microfichemicrofiche-scanning-conversion

Microfiche, their readers, and everything that goes with it are dying out. Storing documents on microfiche is no longer the efficient solution it used to be. Not only are they now inefficient, microfiche readers can also be extremely difficult to get hold of and even when you do find them they can be very expensive. So, in terms of reaping benefits from a new document management system, all arrows point towards microfiche scanning.

Microfiche scanning offers two vital elements; SECURE & SAVE. These things are important when storing information about employees and company records.

Here at Pearl Scan, we offer a microfiche scanning service for HR records scanning which you can tailor to suit your needs. Many organisations have already trusted Pearl Scan with their scanning projects so now it's your turn to take the leap to digital document management and reap the rewards of future-proofing your HR documents. If you would like to request a free, no obligation quote for your scanning project, please follow the relevant links below or get in touch today.

Request a Quote  |   Contact Us   |    This email address is being protected from spambots. You need JavaScript enabled to view it.

Document Scanning by Pearl Scan


The Scan-do Peopletm

For more information feel free to give us a call: 
Nationwide: 0845 22 55 923         London: 0207 183 1885
Manchester: 0161 832 7991         Birmingham: 0121 285 1900

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Why choose us

  • Experience >

    We have over a decade of experience providing scanning services for some of the most reputable companies in the UK including blue chip companies and organisations as well as small businesses and private individuals. Some of our past clients have included NHS, local government, Manchester Metropolitan University, The University of Manchester, Aviva, BBC, Sky, Metropolitan Police, Environment Agency and many more.
  • Scalability >

    We have the infrastructure to support small-to-large, quick-to-long term scanning projects and with a capacity to scan 10 million images per month. This scalability provides a great deal of flexibility with the services we offer meaning we can tailor all of our services to suit the needs of each client and we will always try our best to accommodate any request.
  • Audited >

    We are backed up by external quality and security audits. Our operations have been audited and approved by many NHS, Local Authorities, Private blue chip companies and we pride ourselves on the high levels of quality and security we provide to each and every one of our clients.
  • Accreditations >

    We hold a number of ISO accreditations including ISO 9001 (Quality Management System), ISO 27001 (Information Management System) and EMS 14001 (Environment Management System) and Data Protection 1998. We are also a member of the Information and Records Management Society as well as being supporters of Investors in People and a member of The Skills Pledge.
  • Innovation >

    Our scanning bureau is fully equipped with state-of-the-art dedicated scanning hardware catering for a wide range of document types and sizes making us a one-stop service for your scanning and digital conversion cycle. We upgrade our scanners to keep in line with the latest scanning technology and ensure we are providing the best possible scanning service at all times.
  • Security >

    We operate from a custom built scanning bureau focussed on security, safety, confidentiality and scalability. The main building is monitored by Red Care security systems and has 24 hours internal and external CCTV. We are more than happy for you to come and visit our premises so we can show you how safe your documents are with us.
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