London: 0207 183 1885   |   Manchester: 0161 832 7991   |   Birmingham: 0121 285 1900   |    Nationwide: 0845 225 5923          


Pearl Scan Document Scanning Company


Pearl Scan Solutions (Group) was founded in 2003 to support organisations that face critical document management issues and challenges in their desire to go paperless and become more efficient. Since then, we have grown into a leading national document scanning services provider that delivers the highest quality document scanning and data capture services, enabling our clients to successfully unlock the true value of the information contained in their files, resulting in increased productivity, performance, competitive advantages and in most cases significant reductions in cost.

We scan everything from regular A4 documents, HR files, legal documents and purchase invoices to large format drawings. We literally scan everything from a post-it note right up to materials as large as A0. We also scan and convert film media such as microfiche, microfilm plus old film negatives and aperture cards as well as newspapers, magazines and rare, fragile books and volumes.

If you need it digitised, we can scan it. That's why we are The Scan-do People ™ We are building on our strengths as a national provider of document scanning, conversion, capture and document management solutions that meet the changing needs of our customers. From sophisticated yet simple to use document management systems to outsourced document scanning, capture and conversion services. Our focus is not on what we do but on the way in which we do it. We have a culture of total performance, a commitment to the highest standards in every aspect of the way we do our business. We are a national scanning services provider with specialist partners around the country to support our operations so we can deliver a national service with a genuine local presence.

15 Years Improving Efficiency ... 15 Years of Cutting Your Costs


This year here at Pearl Scan, we celebrate our tenth year in business. Over the past decade we have completed some extraordinary work both in terms of our output as well as the people we have worked with along the way. Some of the more well-known companies include BBC, NHS, Sky, The University of Manchester, Haribo, The Environment Agency, and many more besides. We are privileged to have worked on some truly interesting, unusual work as well as more regular, efficiency-building and cost-saving projects and always take the greatest of pride in helping each individual business to meet their goals. We hope to be doing the exact same for the next ten years and way beyond.

Our Divisions

Along with Pearl Scan Solutions Ltd., Pearl Scan Group also consists of two other companies; Pearl Scan Legal and Pearl Scan Software.


Pearl Scan Legal is our dedicated legal scanning division created specifically for solicitors, lawyers and other legal professionals and organisations who are interested in having their legal documents and case files scanned and are looking for a more dedicated and custom-made service. Despite how specific this might sound, costs are still kept remarkably low as we come up with the best solutions for each individual client based on their needs and all needs are different which we understand completely. We offer other legal services on top of our scanning services such as e-discovery / e-disclosure as well as an e-bible software solution.


Pearl Scan Software is our software development company. Our designers and developers at have created some of the more innovative and intuitive document management solutions around today including Halogen, our simple but powerful document search and retrieval software offered with many of our scanning orders. Our experienced team are always coming up with new innovations to make your working life easier and more organised.

Our Accreditations

  • Certified to ISO 9001:2000 quality management system
  • Committed to IIP (Investors in People)
  • Registered with the ICO (Information Commission Office) for data protection
  • Certification and Audits in progress for ISO 27001
  • Rigorous Quality Control Systems in place
  • Active member of the Records Management Society
  • Member of the Fair Trade, Chamber of Commerce and Business Support
  • Approved supplier for Private and Public Sector bodies
  • Committed to reduce our Carbon foot and impact of the environment

Why Choose Us

  • In business for over a decade
  • Accreditations including ISO 9001:2000 and ICO for data protection
  • Fast turnaround
  • Free consultancy and no-obligation free quotations
  • The latest in document imaging equipment and know-how
  • Countrywide offices offering services throughout the UK
  • Free trial on all jobs

Request a Quote  |   Contact Us   |    This email address is being protected from spambots. You need JavaScript enabled to view it.

Document Scanning by Pearl Scan

The Scan-do Peopletm

For more information feel free to give us a call: 
Nationwide: 0845 22 55 923         London: 0207 183 1885
Manchester: 0161 832 7991         Birmingham: 0121 285 1900


Accreditations and Certifications

Accreditations and certifications

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Why choose us

  • Experience >

    We have over a decade of experience providing scanning services for some of the most reputable companies in the UK including blue chip companies and organisations as well as small businesses and private individuals. Some of our past clients have included NHS, local government, Manchester Metropolitan University, The University of Manchester, Aviva, BBC, Sky, Metropolitan Police, Environment Agency and many more.
  • Scalability >

    We have the infrastructure to support small-to-large, quick-to-long term scanning projects and with a capacity to scan 10 million images per month. This scalability provides a great deal of flexibility with the services we offer meaning we can tailor all of our services to suit the needs of each client and we will always try our best to accommodate any request.
  • Audited >

    We are backed up by external quality and security audits. Our operations have been audited and approved by many NHS, Local Authorities, Private blue chip companies and we pride ourselves on the high levels of quality and security we provide to each and every one of our clients.
  • Accreditations >

    We hold a number of ISO accreditations including ISO 9001 (Quality Management System), ISO 27001 (Information Management System) and EMS 14001 (Environment Management System) and Data Protection 1998. We are also a member of the Information and Records Management Society as well as being supporters of Investors in People and a member of The Skills Pledge.
  • Innovation >

    Our scanning bureau is fully equipped with state-of-the-art dedicated scanning hardware catering for a wide range of document types and sizes making us a one-stop service for your scanning and digital conversion cycle. We upgrade our scanners to keep in line with the latest scanning technology and ensure we are providing the best possible scanning service at all times.
  • Security >

    We operate from a custom built scanning bureau focussed on security, safety, confidentiality and scalability. The main building is monitored by Red Care security systems and has 24 hours internal and external CCTV. We are more than happy for you to come and visit our premises so we can show you how safe your documents are with us.
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