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Update Your Document Storage Method With Microfiche Scanning

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By refusing to go digital and keeping your files stored on microfiche, you are shunning an efficient, up to date, cost effective and even more space saving solution to managing your documents.

Storing Microfiche

Microfiche are small card-like materials containing pages of information that have been significantly reduced in size and printed onto the transparent film section of the card. They have been used for alternative document storage for almost one hundred years. So let's take a look at the pros and cons of storing documents like this.microfiche storage

Pros

  • Space Saving- In their time, microfiche offered the best space saving solution there was. Each microfiche would be stored in an open top envelope and then stored in boxes and cupboards in libraries, museums and businesses.
  • Long Lifespan- Microfiche have an estimated lifespan of around 75-100 years depending on how they are stored.
  • Protects Original Documents- Storing files on microfiche protects the original documents from fingerprints and manual handling damage.

Cons

  • Equipment Needed- Microfiche can only be viewed using a microfiche reader which is bulky and can be expensive.
  • Susceptible to Loss, Theft and Damage- Microfiche themselves can be lost, stolen or damaged just like their paper counterparts.
  • Not Flexible- Because of the need for a microfiche reader to view the files, microfiche are not very flexible at all and they can't really be shared.

The Digital World

Since the invention of the computer, its development and the rise of 'smart' devices, lots of processes which were once manual have gone digital. This includes document storage with a lot of businesses storing files in shared computer networks, on multiple devices or even in the cloud. In the interest of fairness, this method also brings pros and cons so let's have a look at what they are.digital documents

Pros

  • Sharing- There are lots of ways your documents can be shared digitally such as over email, shared networks or cloud platforms.
  • Space Saving- Digital files are even more space saving than microfiche because they take up no actual space, only virtual, allowing you to free up valuable office space.
  • Time Saving/Efficient-Digital files offer quick access, editing and sharing with quick file retrieval of fully indexed documents too.

Cons

  • Managing- To fully benefit from digitised documents, you must have a system in place to enable you to manage the files efficiently.
  • Security- While digital document storage is still the safest way to store documents, you have to take security seriously and implement the necessary steps to ensure data protection.
  • Poor Scan Quality- Your files may have become so damaged before you decided to have them scanned that the quality of the digital image is not what you want so you have to make that decision before it's too late.

Scan Microfiche With Pearl Scan

If you have been convinced to go digital with files previously stored on microfiche then we can help. Here at Pearl Scan we offer an excellent, fully bespoke microfiche scanning service with the infrastructure to handle small to large scanning projects.

Following the scanning, you will be given fully indexed, high quality digital documents in the format you have required and they can even be OCR processed if you wish. For those companies who don't already have software in place to help them manage digital documents, we also provide our image management software, Halogen free of charge.

For more information about how we scan microfiche or for your free, no obligation quote, get in touch and speak to a member of our friendly and experienced team.

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Document Scanning by Pearl Scan


The Scan-do Peopletm

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Nationwide: 0845 22 55 923         London: 0207 183 1885
Manchester: 0161 832 7991         Birmingham: 0121 285 1900

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Why choose us

  • Experience >

    We have over a decade of experience providing scanning services for some of the most reputable companies in the UK including blue chip companies and organisations as well as small businesses and private individuals. Some of our past clients have included NHS, local government, Manchester Metropolitan University, The University of Manchester, Aviva, BBC, Sky, Metropolitan Police, Environment Agency and many more.
  • Scalability >

    We have the infrastructure to support small-to-large, quick-to-long term scanning projects and with a capacity to scan 10 million images per month. This scalability provides a great deal of flexibility with the services we offer meaning we can tailor all of our services to suit the needs of each client and we will always try our best to accommodate any request.
  • Audited >

    We are backed up by external quality and security audits. Our operations have been audited and approved by many NHS, Local Authorities, Private blue chip companies and we pride ourselves on the high levels of quality and security we provide to each and every one of our clients.
  • Accreditations >

    We hold a number of ISO accreditations including ISO 9001 (Quality Management System), ISO 27001 (Information Management System) and EMS 14001 (Environment Management System) and Data Protection 1998. We are also a member of the Information and Records Management Society as well as being supporters of Investors in People and a member of The Skills Pledge.
  • Innovation >

    Our scanning bureau is fully equipped with state-of-the-art dedicated scanning hardware catering for a wide range of document types and sizes making us a one-stop service for your scanning and digital conversion cycle. We upgrade our scanners to keep in line with the latest scanning technology and ensure we are providing the best possible scanning service at all times.
  • Security >

    We operate from a custom built scanning bureau focussed on security, safety, confidentiality and scalability. The main building is monitored by Red Care security systems and has 24 hours internal and external CCTV. We are more than happy for you to come and visit our premises so we can show you how safe your documents are with us.
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