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Why Outsource Aperture Card Scanning Services?

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Before making an investment, every company needs to feel safe in the knowledge that they are doing the right thing so today we'll look at why it's a sound investment to outsource aperture card scanning services.

Aperture cards were once the perfect solution to document storage, mainly used by engineers, architects and manufacturers, but since the introduction of reliable digital technology aperture cards have been dropped in favour of electronic storage methods.

Since the downfall of aperture card storage, a lot of companies have been digitising the files they once stored on the cards to reap a number of benefits. This is when they have to make the decision;

Should I outsource or complete the project in-house?

As a scanning service, we are slightly biased here but the answer is most definitely to outsource the project. Let me explain...


While it's true that outsourcing will involve an investment from your company, it's not as much as you'll be anticipating and certainly not as much as you'll end up spending if you do the scanning yourself. You would need to buy a scanner with the ability to scan aperture cards, pay a member of staff to do the work and designate valuable office space to the scanning. All of this doesn't come cheap.

Outsourcing the work will mean you won't need to spend all of those costs, just a one off payment which will be generated back from abolishing costs of storing aperture cards in hard copy as well as the money you will gain from the efficiency boosts going digital brings.

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Completing an aperture card scanning project within the company will also take a great deal of time. Whether the work is completed by a member of staff currently employed with you or if you hire a new member of staff to work on it, it could mean days (or even weeks) of focussing on that and nothing else.

Outsourcing the work will mean you won't need to waste valuable time as you can let the professionals handle it. Scanning services can also usually have your aperture cards scanned and the digital files delivered to you in no time.


Depending on the budget you have for the scanning, you may be able to buy a decent scanner but without the professional experience to scan the cards, the quality won't be what you're expecting. Sometimes images need correcting or enhancing to ensure you get the best possible digital image and that can only be provided by people with experience of scanning aperture cards.


The cost, time and quality benefits you gain from outsourcing to aperture card scanning services all come as a result of the equipment and experience they have.They will have specialist scanners and software to enable a high quality scan of each card which you can't get from a cheap and cheerful scanner. The staff will also have years of experience to ensure your scans are the best they can possibly be.

Who to outsource the scanning to...

Now that the benefits above have convinced you to outsource your scanning project, you're probably wondering where you can find a scanning service, right? Well look no further because here at Pearl Scan we provide a bespoke yet affordable aperture card scanning solution for businesses and organisations wanting to manage their files digitally.

We can scan aperture cards in high quality with a quick turnaround and we can even OCR process the images and set up a document management system with our image management software, Halogen.

If you are interested in finding out more, check out our website and blogs or contact us for a free, no obligation quote.

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Document Scanning by Pearl Scan

The Scan-do Peopletm

For more information feel free to give us a call: 
Nationwide: 0845 22 55 923         London: 0207 183 1885
Manchester: 0161 832 7991         Birmingham: 0121 285 1900

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Why choose us

  • Experience >

    We have over a decade of experience providing scanning services for some of the most reputable companies in the UK including blue chip companies and organisations as well as small businesses and private individuals. Some of our past clients have included NHS, local government, Manchester Metropolitan University, The University of Manchester, Aviva, BBC, Sky, Metropolitan Police, Environment Agency and many more.
  • Scalability >

    We have the infrastructure to support small-to-large, quick-to-long term scanning projects and with a capacity to scan 10 million images per month. This scalability provides a great deal of flexibility with the services we offer meaning we can tailor all of our services to suit the needs of each client and we will always try our best to accommodate any request.
  • Audited >

    We are backed up by external quality and security audits. Our operations have been audited and approved by many NHS, Local Authorities, Private blue chip companies and we pride ourselves on the high levels of quality and security we provide to each and every one of our clients.
  • Accreditations >

    We hold a number of ISO accreditations including ISO 9001 (Quality Management System), ISO 27001 (Information Management System) and EMS 14001 (Environment Management System) and Data Protection 1998. We are also a member of the Information and Records Management Society as well as being supporters of Investors in People and a member of The Skills Pledge.
  • Innovation >

    Our scanning bureau is fully equipped with state-of-the-art dedicated scanning hardware catering for a wide range of document types and sizes making us a one-stop service for your scanning and digital conversion cycle. We upgrade our scanners to keep in line with the latest scanning technology and ensure we are providing the best possible scanning service at all times.
  • Security >

    We operate from a custom built scanning bureau focussed on security, safety, confidentiality and scalability. The main building is monitored by Red Care security systems and has 24 hours internal and external CCTV. We are more than happy for you to come and visit our premises so we can show you how safe your documents are with us.
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