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The Benefits of Bulk Scanning

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The Benefits of Bulk Scanning

Bulk Scanning

 

The Benefits of Bulk Scanning

There are a multitude of benefits to scanning business documents in bulk – here are the main advantages.

Saves Time

Bulk scanning can save significant amounts of time, compared to implementing paperless operations bit-by-bit. Gathering all documents into one place to be scanned can be a stressful and sometimes overwhelming experience however; once this is out of the way bulk scanning can be a quick, simple and effective process and you can reap the benefits of electronic document management straight away.

Faster Integration

By bulk scanning documents, businesses benefit from faster paperless operations integration. This gives them the chance to implement operations faster and iron out any issues experienced all at once. Incorporating scanning into day-to-day business gives managers and employees alike the chance to see exactly how things will change, as well as understanding exactly how the process will affect their roles.

Departments Can Transition at Once

Companies that take the time to switch an entire department over to paperless operations are allowing a business and its employees to draw benefits from a big transition. Managers should answer questions, ease worries and ensure that all employees understand what a digital move means for a business and its departments. This allows each staff member to work off the same page and recognise what they need to do to help a business move forward, meet goals and exceed expectations. Scanning documents department by department can be effective, but why not save time and do everything all at once?

Saves Space

Bulk document scanning can transform an office space, reducing paperwork and unneeded filing cabinets. This space can be utilised in many ways from adding more workstations for staff without having to relocate to a new premises.

Some businesses may discover that their office is too big for purpose once all documents have been digitised. This gives companies the opportunity to move to a smaller space and benefit from the savings of lower rent.

Saved space can be used to improve the office environment and improve employee productivity thanks to a less cluttered area.

All Documents Can Be Accessed in One Place

Getting rid of excessive filing systems and investing in bulk scanning puts all documents in one digital place. This increases turnaround times, reduces the time spent searching for a document and gives employees the opportunity to focus on other important areas such as customer service. Focussing on other things rather than spending this time wandering in search of a lone piece of paper helps businesses identify strengths and weaknesses; which can be built upon to help a company grow and develop.

How do you think bulk scanning can benefit a business? Share your thoughts with us on social media! Continue reading about document scanning services.

Accreditations and Certifications

Accreditations and certifications

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Why choose us

  • Experience >

    We have over a decade of experience providing scanning services for some of the most reputable companies in the UK including blue chip companies and organisations as well as small businesses and private individuals. Some of our past clients have included NHS, local government, Manchester Metropolitan University, The University of Manchester, Aviva, BBC, Sky, Metropolitan Police, Environment Agency and many more.
  • Scalability >

    We have the infrastructure to support small-to-large, quick-to-long term scanning projects and with a capacity to scan 10 million images per month. This scalability provides a great deal of flexibility with the services we offer meaning we can tailor all of our services to suit the needs of each client and we will always try our best to accommodate any request.
  • Audited >

    We are backed up by external quality and security audits. Our operations have been audited and approved by many NHS, Local Authorities, Private blue chip companies and we pride ourselves on the high levels of quality and security we provide to each and every one of our clients.
  • Accreditations >

    We hold a number of ISO accreditations including ISO 9001 (Quality Management System), ISO 27001 (Information Management System) and EMS 14001 (Environment Management System) and Data Protection 1998. We are also a member of the Information and Records Management Society as well as being supporters of Investors in People and a member of The Skills Pledge.
  • Innovation >

    Our scanning bureau is fully equipped with state-of-the-art dedicated scanning hardware catering for a wide range of document types and sizes making us a one-stop service for your scanning and digital conversion cycle. We upgrade our scanners to keep in line with the latest scanning technology and ensure we are providing the best possible scanning service at all times.
  • Security >

    We operate from a custom built scanning bureau focussed on security, safety, confidentiality and scalability. The main building is monitored by Red Care security systems and has 24 hours internal and external CCTV. We are more than happy for you to come and visit our premises so we can show you how safe your documents are with us.
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