Storing documents away on microfiche or microfilm is now an outdated method of data archiving. These films can easily be lost or damaged and finding one file from a film or fiche slide is not an easy task. There are plenty of advantages to microfilm and microfiche conversion but here are a list of some of the main ones:
- Save on costs and time spent on recovering and storing files.
- No more time wasted searching through film reels and microfiche slides to find one particular file.
- Documents and records can be kept safe and backed up electronically many times in lots of different locations.
- Access any filmed document instantly without leaving your desk.
- Create more office space by removing any boxes of film reels and drawers of microfiche slides.
- Historic public records could even be uploaded online for the public to view which saves time on retrieving records at the office.
Why Microfilm and Microfiche Scanning and Conversionis your better choice
Your first thought when you went searching for a solution to gain access to the contents of your film was probably to get a machine or a reader on which to view them, however it is not the best choice when it comes to convenience and flexibility as well as cost.
The price of a microfiche or microfilm reader or microfilm printer often far outweighs its actual usage due to the time spent on using it. By outsourcing the microfilm and microfiche for scanning and conversion, you would receive a CD, DVD or Flash drive with all documents available in either PDF, Word, TIFF, JPEG or any other digital file type that you prefer. Once the images are scanned, the quality will be as high as the originals with all specific document details captured. These images are usually scanned in greyscale mode in high resolution depending on the quality needed. In the case of 35mm microfiche and microfilm, they often contain large format drawings or newspapers but output would be to the same size as when they were originally transfered onto the film itself so there will be no loss in quality or size.
Once the files are indexed and organised electronically it is easier to locate any specific document you are looking for. On top of this digital files are more flexible than ever and you will be able to print from them, copy them, email them to colleagues and even edit them.
Microfilm and microfiche conversion is a much better choice to buying or even renting a microfiche or microfilm reader. It's better value, gives lasting results and saves time and space.
Microfiche and microfilms are sent to our offices via courier or Royal Mail Special Delivery or we can arrange for them to be picked up by our secure courier if you wish. Upon delivery to our head scanning bureau where our experienced microfilm and microfiche scanning staff use top quality microfilm and microfiche scanners while carefully checking the quality of each individually scanned document after conversion.
Once the microfiche and microfilms have been scanned, the digital files are converted to whichever electronic format you prefer. They are later enhanced and each document is indexed to your specific requirements. This way you can quickly locate any required documents easily.
Microfilm and Microfiche Conversion Services
Microfilm Conversion and Microfiche Conversion to digital format is a big step forward in an efficient document management process. These films and fiche were a long term storage method for many documents around 20-30 years ago.
The microfiche and microfilms are often stored away in the hope that they will be very rarely required. This is not always the case and when it comes to finding any individual documents among these it is not always a straight-forward task.
By digitising the microfilms/microfiche into an electronic format they can be stored on any computer, a local network or kept on CD's for easy retrieval. Searching for one specific document becomes a lot easier as it can be found using a quick text search with our retrieval software so there is no longer a need to manually search through each film just for one particular document.
A lot of people think that the best thing they can do is purchase or rent a Microfiche Reader, but this just isn't the case in terms of cost and overall useability. Read a little bit more about why our service is superior to a Microfiche Reader here.
Microfilm and microfiche conversion process
The microfilm and microfiche conversion process is quite straight forward and our turnaround times are as little as 24 hours especially if there is an urgent requirement to have these files scanned and converted quickly.
The first step is to collect any microfilms or microfiche directly from your office and bring them back to our main scanning bureau in Manchester to start the scanning and conversion process.
Process of scanned files in conversion
The image to the right shows an example of the organising process for digitising the files through microfiche and microfilm scanning. Firstly the microfilm is scanned in using our top end microfilm/microfiche scanners so the electronic documents should retain their original quality.
Once we have scanned the images from the films we then index the files for each film exactly how you require, whether it is one file per microfilm/fiche, per reference group or per site etc. They are later put onto a CD which will contain all of the archived files in an easy to navigate, fully indexed format.
Once the microfilms or microfiche are converted you will have the peace of mind knowing that the digitised documents are safely backed up, they can be copied multiple times and hosted online if necessary. They also offer greater accessibility even while away from the office if required. This is why microfiche and microfilm conversion has become necessary for so many organisations.
Microfilm and Microfiche Conversion = Easy Access!
These digitised files can then be accessed on-screen instantly for convenience on a local network or hard drive. Pearl Scan also offer document management systems, document hosting and electronic retrieval software to allow greater access to these files securely online which means they can be accessed anywhere on or off-site.
We can produce a system which integrates seamlessly with your current office processes or even integrate with any current software packages you may be using.
The convenience and costs saved involved in implementing a document retrieval and document management system is a guaranteed return on investment and offers much more professional organisation of the data in your office.