Data Capture & Forms Capture Services

Data capture, forms capture and OCR Conversion services are particular specilities for Pearl Scan Solutions, for organisations who want to extract data from forms and convert them into electronic format. This data can be then used for reports statistics or just to create a database of details from the information on the documents.

Forms capture and Data Capture uses

There are many ways in which data capture and forms capture can be used as there are many different forms which contain data that often has to be entered into a system, with data capture this data entry process is eliminated as our high quality text scanning capture software recognised the information displayed and converts it into a PDF, MS Word, Excel format or any other format preferred. These are some forms in which data capture is very useful for processing:

• Enrolment forms for universities including student details
  
  
• Feedback surveys from hotels, gyms and councils
  
  
• Application forms from stores, credit cards, loans etc
  
  
• Authorisation forms for departments
  
  
• Invoices and sales ledgers
  
  
• Educational multiple choice exam papers

Many organisations are using this forms capture service to speed up their office processes and eliminate the requirement for costly, time wasting data entry.

Document Scanning and Data Capture

Both document scanning and data capture help streamline an office's document management in numerous ways. By having all documents available electronically on a local network it saves time on searching for documents posting and printing them while ensuring safe backups of hard copies.

We collect documents from your address and bring them into our scanning bureau where they are separated, scanned and the Optical Character Recognition (OCR) software reads the data from each page and converts this into computerised text. This is editable and searchable later on.

Data Capture and Document Scanning Advantages

These are a few of the benefits orgainsations have enjoyed when using data capture for their forms.

• Documents are safe and securely backed up on to disk in the case of any loss or damage
  
  
• Data Capture eliminates the need for data entry time and hiring data entry staff at extra costs
  
  
• Documents and keywords can be found using a text search instead of time wasted searching through files manually
  
  
• Costs saved on postage, printing, copying and searching. In the long run it is a guaranteed return on investment
  
  
• Documents are text editable so they can be updated at any time

The accuracy rate for the capture of computerised text from forms is usually 99.95% along with our quality control checks, which ensures precise reading. Additionally our quality control team will check over the scanned data captured and double check it is the same as it appears on the forms, this ensure every detail is captured accurately.

Call us on 0161 832 7991 for more information on our services and latest offers or get a free data capture quote.